Rules and instructions for research funding, 2020

Please read through this document carefully before you start your application. We recommend that you start to work on your application in good time so you have a chance to deal with unexpected problems during the submission process. 

GENERAL CONDITIONS

Sports science may include all areas of scientific research and all applications must be clearly relevant to sport. Applications should demonstrate reasons and considerations for choosing to study women and/or men.

Applicants who have previously received project funding or have held a salaried position over a stipulated period of time, and where this period has expired, must have made their final report by 16 September 2019 at the latest. To be eligible for new funding for 2020, a final report and financial accounts must have been presented.

Two areas of special interest are research projects focusing on sporting excellence and research into sports for children and young people. Read the definitions of these research areas.

Application period

Applications for research funding from the Swedish Research Council for Sport Science (Centrum för idrottsforskning, CIF) are made once a year. The application system for the next financial year (2020) opens at the end of June and closes on Monday 16 September 2019 at 5 PM (CEST). Please note that we accept only on-line applications. The application should be electronically signed using bankID and sent in before the application system closes.

By signing the application, the applicant and the Head of Department (or equivalent) confirms that the academic institution has agreed to support the research project, providing the applicant with employment during the research project and resources such as equipment, premises and covering administrative costs related to the academic institution.

Who can apply?

Every application should have a chief applicant, who also acts as project leader and has scientific responsibility for the project. The chief applicant must be active in the project. The chief applicant should have a Swedish doctorate or equivalent foreign degree or other equivalent competence and be attached to a university in Sweden. The PhD degree is considered to have been awarded when all requirements, including all compulsory courses and oral examinations, have been met and the doctoral thesis has been approved.

On the date the period of funding commences, the project leader who has received the award from CIF must be employed by the academic institution which receives the funding. However, an individual does not need to be employed before making an application.

Administration

Funding for projects and services can be administered by academic institutions based in Sweden only.

What types of applications can you make?

CIF has four different types of applications and in the on-line application system they all have specific prefixes. Please take care to select the correct type of application when you enter the system.

How much money can you apply for/be awarded?

An applicant may apply for one post-doctoral position and funding for one project.

A chief applicant can receive a maximum of funding of 400,000 SEK per year for projects, in addition to funding for a post-doctoral position.

Language

Applications may be written in Swedish or English. 

HOW DO I APPLY FOR FUNDING?

The only way to apply for research funding is on-line through the digital application system.

New users – creating an account

  • The project leader should enter the first name and last name, and the email address.
  • An email with a password will be sent to the email address provided.
  • When you log in to the system with your new password, click on “Edit personal information” and enter your personal and contact information. Add also your ORCID iD. It is important that this information is registered, as it is linked to your application.
  • Please note that it is the project leader who needs to create the account and his/her contact information which should be registered. The project leader’s email address is particularly important.
  • Your personal identity number (personnummer) must be registered under “Personal data” in order for confirmation with BankID to be made.
  • If you are unable to obtain a Swedish personal identity number and bank ID, please contact us.

Personal data processing

The personal data you enter into the application system are stored and processed in this system to administer applications. The applications are administered by CIF’s administrators and will also be handed out to external reviewers in the Scientific Review Panel and the Board of the Swedish Research Council for Sport Science.

By electronically registering the application, the user agrees that the data submitted is processed by CIF. Provisions for right of registry and correction of incorrect or misleading data are contained in the General Data Protection Regulation (2016/679).

By electronically registering the application you agree that the personal data you have submitted in your application are processed by CIF. This approval is a prerequisite for applying for a research grant at CIF.

Personal data is entered into the digital system by the applicant itself and can only be corrected and adjusted by the applicant. The only personal information that CIF can correct is the e-mail address. When changing email address, contact cif@gih.se.

Existing accounts

If you already created an account in a previous application process, please use the same account this year. If you have forgotten the password, click on the link “Forgotten password?”.  If you have changed your email address, please contact CIF at cif@gih.se so we can alter it. If you already have an account, do not create a new one.

How does the system work?

The system automatically saves all the text entered in the fields. You do not need to use a “save” function. You can change, adjust or delete your text as many times as you wish until the system is closed. For your own safety, it is important that you do not save the application on the back space of your computer. Please use only the buttons you can see at the top of the screen to move backwards and forwards in the system; otherwise you will be logged out.

Working off‐line

The system is not designed to be used off-line. It is a web-based system and functions work only when the user is logged in.

The system works best with a rapid internet connection. Avoid using mobile connections as it is likely that the connection will fail and you will be logged out.

Filling in fields

There is an empty field to be filled in by each tab. These fields vary in size depending on the subject. Beneath each field, you will see the maximum number of characters and spaces you can use. (NB The number includes spaces.) 

If you work on the application on your own computer, you can then paste your text into the blank fields. However, formatting (e.g., bold, italics, superscript) disappears when you paste in your text. In addition, different programmes, systems and web browsers calculate numbers of characters differently.  For example, the programme used by the application system and the Word programme calculate the number of characters and spaces differently. It is the character and space limits used by the application system which apply. 

If you write too many characters this is registered by the counter under each field, but you receive no warning until you try to submit the application. You will then receive an error message with information about which part of the application is too long, or whether something is missing. It is important throughout the process that you are aware of how many characters and spaces you have used so that you do not need to make adjustments to your application immediately before the system closes.

After you have sent in your application, you may recall or change it until the application system closes on 16 September at 5 PM (CEST). After the system has closed it is not possible to recall or make further changes to the application. 

Reporting previous funding

Ongoing projects from 2018 and 2019 need not be reported in September 2019.

Reports on completed projects

Researchers who have been awarded project funding from CIF from 2008 onwards, must have sent in their final accounts by the stipulated date. If they do not send in these accounts, they are not eligible to apply for new funding 2020.

To conclude the project, the project leader needs to send in a scientific report and final financial accounts. This must be done in the on-line application system by Monday 16 September 2019 at the latest. Read more about this in, “Rules and instructions for final accounts of project funding.”

Projects which must submit final reports in the on-line application system in September 2019 are projects and salaried academic positions which have been extended up to and including 2019‐06‐30.

Sending in the application

When you have filled in all the fields and your application is complete, go back to the first page and click on the application you wish to send in. Click on “Send in.” When the application has arrived, you will receive email confirmation that the application has been registered.

It is possible to recall your application, make adjustments and re-send it at any time until the system closes at 5 PM (CEST) on 16 September. Just click on “Recall.”

The application should be electronically signed using bankID and it has to be done before the application system closes.

By signing the application digitally, the chief applicant certifies that the managing body has approved its commitment to support the current research and to provide employment, facilities and equipment. The Head of Department, or equivalent, which is the contact person of the managing body, must be given by name, title and email address.

The chief applicant is responsible for ensuring that the application is complete. Other material accompanying the application will be disregarded. We do not accept information sent after the last date for applications, other than that we have specifically requested.

Save your application

In order to save your application as a PDF file, you need to install Adobe Professional. Contact your IT department for this.

Assessment

The Board of the Swedish Research Council for Sport Science receives advice in their application assessments from different scientific committees for each subject area. The names of those on the Scientific Review Panel can be found on the website. If an application is found to fall outside the expertise of a committee, other experts may be consulted.

The assessment is carried out in two stages: first, the relevance to sport is assessed. If the application is assessed to have no relevance to sport it cannot progress further. For projects which are relevant to sport four criteria are assessed: (a) innovation and originality (b) the scientific quality of the project (c) the expertise of the chief applicant in regard to the project (d) feasibility. For the assessment of a-c, a seven-point scale (1-7) is used, with seven (7) being the highest grade. For the assessment of (d), a three-grade scale (1-3) is used where 3 is the highest grade.

The Board makes the decision on how the funding is distributed.

Decision

Decisions on the distribution of funding are made on November 27 2019, and the announcement is published on November 28, on the website of the Swedish Research Council for Sport Science www.centrumforidrottsforskning.se .

Information about assessment and decision

Decisions and contracts are not sent to the applicant. Instead, you will have access to the decision, assessment, and possibly a contract directly in CIF’s digital application system according to instructions from CIF’s office in December 2019.

The grant recipient prints the contract from the system, signs and lets the managing body sign it. Then the contract is sent in two copies to CIF. The funds are paid to the relevant academic institution in January and September 2019, in two equal sums.

Further questions

For more information contact the office at the the Swedish Research Council for Sport Science:

Marie Broholmer, tel: +46(0)8 120 537 62, marie.broholmer@gih.se
Christine Dartsch, tel: +46(0)8 120 537 60, christine.dartsch@gih.se